Delphi requires its suppliers to participate in Electronic Data Interchange (EDI) for the receipt of the Material Forecast (DELFOR) message and Shipment Requirements (DELJIT) message. Suppliers are also required to transmit an Advance Shipment Notice (ASN) in the form of a Despatch Advice (DESADV) message to the appropriate Delphi plants at the time of shipment. Delphi uses the EDIFACT D97A message standard for this electronic trading. Every supplier is expected to become certified for these documents prior to establishing a production relationship with any Delphi division.
Delphi has partnered with GXS to conduct this supplier EDI certification. Delphi is using Net Community Manager (NCM), GXS's web-based ramping tool, to perform automated testing of the required EDI documents. NCM is free to all suppliers and contains all the necessary information to initiate and complete the certification process.
Suppliers who are not able to conduct EDI please refer to "EDI WEB OPTION" below.
How It Works
US, ASPAC and EMEA suppliers:
Once we received a request that a supplier needs to undergo certification process. We will send an initial email asking if they will agree to use Traditional EDI or WEB-EDI and if they are EDI-Capable. If they confirmed that they will use Traditional EDI, we will send the NOTIFICATION to them, we will wait for them to respond to that notification by registering on the NCM site. We send 3 Notifications and each have 3 days interval.
FIRST NOTIFICATION; is our initial add link for letter (click here for example).
SECOND NOTIFICATION; after 3 days of not responding to us, we will now send this notification to remind them of the existing request (click here for example).
FINAL NOTIFICATION; this is the last notification that we will tell them to respond to our letter for them to get started.
After 3 days of still not responding to us, we will then escalate this to Delphi for them to follow-up on this supplier on the business level. Once it has reached this incident, it might affect the suppliers rating with Delphi.
NCM REGISTRATION: the supplier will have to fill-out company information and permanent user login details in order for them to gain access in NCM. The invitation code found on the letter is just a temporary access on the NCM site and it will soon expire.
NCM TESTING PHASE: this is the core of the whole Supplier certification testing. This testing phase will test the DELFOR, DELJIT and DESADV messages connectivity, validation and mapping.
LIST OF TESTING TASKS:
OBTAIN DELPHI EDI SPECIFICATIONS
The supplier receives all the specifications and documentations found in NCM for the whole testing.
Name Delphi DELJIT EDI Guidelines Delphi DELFOR EDI Guidelines NCM FAQs Delphi DESADV EDI Guidelines Delphi Supplier Portal Delphi Supplier Certification FAQs Delphi EDI FAQs Delphi CONTRL EDI Guidelines Delphi APERAK EDI Guidelines Delphi RECADV EDI Guidelines Delphi ORDERS EDI Guidelines Delphi ORDCHG EDI Guidelines NCM Survey (Hardcopy) Delphi Lean Ordering FAQ Delphi Lean Ordering differences in EDI from I-Supply
- SELECT DELPHI DIVISION FOR TESTING
E & S (Delco Electronics & Safety)
After Market (DPSS)
Packard China (DPE)Packard Lean Ordering
- TEST DELFOR CONNECTIVITY
On this task, we will check if they can receive our test DELFOR using their valid mailbox ID. Suppliers also take time here to make sure that their system can correctly interpret the DELFOR file. This is the Delivery Forecast.
- TEST DELJIT CONNECTIVITY
On this task, we will check if they can receive our test DELJIT using their valid mailbox ID. Suppliers also take time here to make sure that their system can correctly interpret DELJIT. This is the shipping schedule.
- INITIATE APPLICATION TESTING
On this task, we will now setup them to our test environment to see if their DESADV can be translated successfully on our end.
- CONFIRM READINESS FOR PRODUCTION
Once they have submitted a compliant DESADV (error free), we will now approve them to be moved into production for PRODUCTION SETUP. this step asks for the supplier's assurance that they are ready to go live.
- MOVE TO PRODUCTION WITH DELPHI
We now set them up on our production environment so that they can begin doing business with Delphi. This step confirms the setup details to make sure that we setup the right EDI ID.
- ADDITIONAL CERTIFICATION OPTION
If the supplier decides to add-up other divisions as well after their certification testing, they just need to fill this task up and inform us so that we can add them up in SAP only.
Web EDI Option
Delphi Electronic Message Expectations
EDI is the preferred method of electronic message communication with all suppliers. Suppliers who are currently using EDI with Delphi will be expected to continue using EDIFACT EDI via an interconnect to the GXS Value Added Network (VAN).
For suppliers not currently conducting EDI with Delphi and with small to medium-sized shipment volumes, Delphi is providing an alternative to conventional EDI and the GXS Network requirements.
Supplier Requirements to Use the Web EDI option:
- Microsoft's Internet Explorer 6.0 or above is strongly recommended when using Web EDI. IE 6.0 can be downloaded at no cost from http://www.microsoft.com/.
- The Web EDI solution requires Internet Explorer to have 128-bit encryption.
- The Web EDI Label function requires Adobe Acrobat Reader 5.0 which can be downloaded no cost at www.adobe.com.
How It Works
Delphi EDI will send the supplier SAP business documents that are converted to EDIFACT messages. For suppliers using EDI, these EDIFACT messages will be sent via the GXS VAN Network or via OFTP directly to suppliers for conversion into their applications.
Web EDI Option
The Web EDI (VWE) solution will provide a way for Delphi and its suppliers to exchange production forecasts, production ship releases and ship notification information electronically. Small to medium-sized suppliers will be able to use a standard web browser through the Internet to receive and send this information, thereby not requiring an expensive investment in traditional EDI technologies. VWE will also provide the ability to print bar-code labels for product shipments.
The Delphi Global Web EDI application supports five types of messages that will be exchanged between suppliers and Delphi. The application supports connections to multiple backend systems at Delphi, and is customized based on whether a supplier provides parts to European or North American Delphi sites. To accommodate these customizations, there are different sections in this document denoted by "North American Version" or "European Version".
Suppliers will send messages back to Delphi by filling in forms on their personal computer using the Delphi Global Web EDI Application. The application will access the Delphi WebServer on the internet to automatically upload the messages. The Delphi web server converts the files sent to EDI EDIFACT message and sends them to the Delphi Vega application.
For information on getting set-up or to find out if your company qualifies for the Web EDI Option, please contact the Delphi Helpdesk at 1-877-7DELPHI (prompt 4, prompt 4), for International Suppliers please call +1-915-774-6599 (prompt 4, prompt 4).